About Us 

Sloat, Nicholson & Hoover, P.C. is a personal injury firm located in downtown Boulder. As a boutique law firm, we focus our full attention on every case rather than be a volume-based practice. That means our clients receive the personal attention their case deserves. We are looking for an immediate opening for a legal receptionist/administrative assistant. 

 

Position Summary 

Sloat, Nicholson & Hoover, P.C. is seeking a highly organized and detail-oriented Legal Assistant – Lien Management to support our personal injury practice. 

This position plays a critical role in the successful resolution of personal injury cases by identifying, tracking, managing, and maintaining accurate lien information throughout the life of each case. The Legal Assistant works closely with attorneys, paralegals, and the Office Manager to ensure lien information is accurate for claim valuation, settlement negotiations, and preparation of settlement disbursements. 

In addition to lien management, this position provides general legal and administrative support to the firm’s attorneys and staff. 

This is an in-office position requiring daily collaboration with attorneys, paralegals, the Office Manager, and other staff members. All time worked must be entered by client file. Administrative work not associated with a client file should be entered as General Office. 

 

Primary Responsibilities 

Lien Management 

The primary responsibility of this position is managing all lien-related matters for active personal injury cases. 

Responsibilities include: 

Lien Identification & Administration 

• Send Notices of Representation to health insurers, governmental entities, medical providers, finance companies, subrogation companies, and other lienholders.  

• Identify all potential liens associated with a client’s claim.  

• Request and obtain lien balances, itemized statements, payoff information, and satisfaction letters.  

• Follow up with lienholders when responses are not timely received.  

• Prepare and maintain written lien summaries for each client file.  
• Update lien summaries whenever information changes and provide updated copies to the Office Manager. 
• Maintain accurate lien information in the firm’s case management system  

• Maintaining complete electronic records within the firm’s case management system and the firm’s shared drive 

• Review incoming mail, email, and faxes for lien-related correspondence.  

• Communicate with insurance companies, recovery agents, medical providers, finance companies, and governmental agencies.  

• Conduct monthly reviews of all active files to ensure lien balances remain current.  

• Track attorney and paralegal lien negotiations.  
• Document all updates in the firm’s case management system and litigation notes. 
• Answering and directing telephone calls while providing excellent customer service to clients, visitors, vendors, and other contacts.  

• Drafting routine correspondence, legal forms, and other case-related documents.  

• Scheduling appointments, mediations, depositions, client conferences, and other meetings.  

• Opening, organizing, and maintaining paper and electronic client files, including saving emails, medical records, bills, pleadings, correspondence, and other documents in the firm’s case management system.  

• Requesting, organizing, and reviewing medical records and billing statements.  

• Assisting with the preparation of demand packages, mediations, and trial materials, including exhibits and binders.  

• Preparing and processing outgoing mail, certified mail, overnight deliveries, and electronic correspondence.  

• Performing general administrative duties, including scanning, copying, filing, shredding, and maintaining accurate case notes and time entries.  

• Communicating professionally with clients, insurance adjusters, medical providers, opposing counsel, and other third parties.  

• Maintaining an organized, professional office environment and performing occasional office errands as needed. 

 

Qualifications 

Preferred qualifications include: 

• Prior experience as a Legal Assistant, Administrative Assistant, Medical Records Specialist, or similar law office support role.  

• Personal injury experience is preferred but not required.  

• Strong organizational and time management skills.  

• Exceptional attention to detail.  

• Excellent written and verbal communication skills.  

• Ability to prioritize multiple projects while meeting deadlines.  

• Professional telephone and client service skills.  

• Proficiency with Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat.  

• Experience with Filevine or other legal case management software is a plus.  

• Ability to work independently while collaborating effectively with a team.  

• A positive attitude, professionalism, and commitment to outstanding client service.  

 

Compensation & Benefits 

We offer a competitive compensation and benefits package, including: 

• Hourly, $21.50-$26.00 

• Paid Time Off (PTO)  

• Company-paid health insurance  

• 401(k) with employer matching  

• Paid holidays  

• Discretionary performance bonuses  

• Opportunities for professional growth and development 

Legal Assistant / Junior Paralegal (Fully Remote Position)
Boutique Colorado Civil Litigation Firm

We are a Colorado-based boutique civil litigation firm seeking a highly capable Legal Assistant / Junior Paralegal to support our senior paralegal and litigation team in a fully remote role.  This position is ideal for someone who brings strong litigation fundamentals, exceptional attention to detail, and the judgment to work in a sophisticated, client-focused practice.

This is a hybrid role combining traditional legal assistant responsibilities with paralegal support.  The successful candidate will be comfortable managing litigation logistics while also assisting with discovery, filings, and case preparation at a high level.

We are seeking someone who wants to grow with the firm, is interested in being mentored, and wants to grow into an exceptional litigation paralegal. 

Key Responsibilities:

• Provide direct support to the senior paralegal in managing active civil litigation matters
• Draft, format, proofread, and file pleadings, motions, discovery, and correspondence in Colorado state and federal courts
• Assist with discovery, including drafting requests and responses, preparing productions, and tracking/prioritizing deadlines
• Maintain litigation calendars, deadlines, and task lists with precision
• Manage electronic case files and document management systems
• Communicate professionally with clients, opposing counsel, courts, and vendors
• Assist with billing and timekeeping, including entering/proofreading attorney and paralegal time, processing invoices, entering expenses, and ensuring accuracy and compliance with firm billing requirements
• Manage new client intake and initial screening, including gathering and organizing prospective client information, coordinating conflict checks, drafting fee agreements, and facilitating timely follow-up and onboarding when matters are accepted
• Proactively handle administrative and litigation support tasks as needed
• Assist with deposition, hearing, and trial preparation as needed

Qualifications:

• Prior experience in civil litigation in a legal assistant or paralegal capacity
• Familiarity with Colorado Rules of Civil Procedure and court filing requirements preferred
• Strong writing, proofreading, and organizational skills
• Ability to manage multiple matters and deadlines with minimal supervision
• Proficiency with Microsoft Office and legal practice software (experience with PracticePanther and Box is a plus)
• Comfortable working remotely while maintaining a high level of responsiveness, productivity, and accountability

What We Offer:

• Fully remote position with a Colorado-based small team
• Competitive compensation commensurate with experience
• Collegial, low-ego, high-standards work environment
• Meaningful involvement in complex civil litigation matters
• Long-term growth opportunity for the right candidate
• $65,000 – $80,000 annual salary, commensurate with experience; benefits; generous PTO

How to Apply:

Please submit your resume and a brief cover letter describing your litigation experience and interest in this role.  Send all materials to Britt Hayes: Britt@Belzerlawfirm.com.

Willoughby & Associates in Genesee is looking for an experienced litigation paralegal. 

We are a small, very well respected and established woman owned firm serving high net worth individuals in the areas of divorce, prenups, estate planning and estate administration. We have offices in Colorado and South Dakota.

We have an opening for a full-time, on-site family law litigation paralegal for our Golden/Genesee office.

We are looking for a paralegal with 4+ years of relevant Colorado family law experience who does not need entry level training, and who understand complex financial issues. Our clients demand excellence on all levels.

To apply, submit your resume, cover letter, and references.

Responsibilities include, but are not limited to:
Assist attorneys in the preparation of legal documents for litigation, including pleadings, motions, and discovery requests.
Conduct thorough legal research using tools such as Westlaw to support case strategies.
Draft correspondence and other written materials with a high level of accuracy and attention to detail.
Organize and maintain digital case files, ensuring all documentation is up-to-date and easily accessible.
Communicate effectively with clients, witnesses, and court personnel while maintaining professionalism at all times.
Proofread legal documents to ensure clarity and compliance with legal standards.
Support trial preparation by assembling exhibits, witness lists, and trial notebooks.
Monitor deadlines for filings and court appearances to ensure timely compliance with legal procedures.

Requirements:
Bachelor’s degree or equivalent experience in Paralegal studies or a related field.
Proven experience working as a family law litigation paralegal in a law office setting is preferred.
Strong knowledge of litigation processes and familiarity with family law.
Excellent writing skills with the ability to draft clear and concise legal documents.
Proficient in using legal research databases such as Lexis-Nexis or Westlaw.
Exceptional proofreading skills with keen attention to detail.
Strong phone etiquette and interpersonal communication skills.
Ability to manage multiple tasks simultaneously while meeting strict deadlines in a fast-paced environment.

Job Type: Full-time

Pay: $71,820.00 – $113,400.00 per year

Benefits:
Disability insurance
Health insurance
Life insurance
Paid time off
Retirement plan

Correcting dragon transcriptions;

Billing and collections when necessary

Contacts with pharmacies and responses to patients calls 

Scheduling new patients

Calls with doctor as needed